Building a bright future together

Tor Bank Privacy Notice


Tor Bank collects and uses personal information about staff, pupils, parents and other individuals who come into contact with the school. This Privacy Notice will explain why Tor Bank asks for your personal data and how we will ensure its security while we process it.  This information is gathered in order to enable it to provide education and other associated functions.    In addition, there may be a legal requirement to collect and use information to ensure that the school complies with its statutory obligations.


The categories of pupil information that we collect, hold and share include:-

  • Personal information (such as name, unique pupil number and address);
  • Characteristics (such as ethnicity, language, nationality and free school meal eligibility);
  • Attendance information (such as number of absences and absence reasons);
  • Assessment information (such as Qskills, Quest, PEP, TTAP etc);
  • Medical information (such as action plans and Therapy information;
  • Special Educational Needs information (such as IEP’s, intimate care and feeding placemats);
  • Behavioural information (such as 1page intervention plans and Positive Behaviour Support Plans).


Tor Bank operates a Closed Circuit Television system (CCTV) to provide staff, students and visitors with a safe environment and also to protect School property against criminal damage. All staff, students and visitors should have a reasonable expectation of being captured on CCTV on a daily basis.  CCTV footage is held in a secure private office for a three month period before being destroyed.


We use this personal data to:-

  • support our pupils’ learning;
  • monitor and report on their progress;
  • provide appropriate pastoral care;
  • assess the quality of our provision;
  • to comply with the law regarding data sharing.


We routinely share pupil information with:-

  • other schools/placements that pupils attend after leaving Tor Bank;
  • our local Education Authority;
  • the Department of Education;
  • the School Nursing team;
  • Physio Department;
  • OT Department;
  • Speech and Language Department;
  • The Youth Service;
  • The Health and Social Care Trust and other relevant bodies such as respite providers and Community and Mental Health Services (Camhs).


We will not disclose pupil information to third party organisations who have no direct role in assisting us in providing a high quality education for your child without your consent. We share pupils’ data with the Department of Education (DOE) on a statutory basis.  This data sharing underpins school funding and is used to monitor educational achievements.  However, we may be required to share pupil information with the PSNI for the purposes of prevention or detection of crime, or the apprehension or prosecution of offenders.


Retention and destruction of data:-

Tor Bank School does not store personal data indefinitely; data is only stored for as long as is necessary to complete the task for which it was originally collected. Tor Bank follows the retention and disposal policy stipulated by the Education Authority.


Changes to a pupil’s personal data:-

Parents/carers are responsible for ensuring the information provided to the school is accurate and must notify the school of any amendments to the data should it change.


Requesting access to personal data:-

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for personal information, or be given access to your child’s educational record, contact the school Principal who will deal with your request.


You also have the right to:-

  • challenge the processing of personal data that is likely to cause, or is causing, damage or distress;
  • prevent processing for the purpose of direct marketing;
  • challenge decisions being taken by automated means;
  • in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
  • claim compensation for damages caused by a breach of the Data Protection regulations.

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to:-

The Information Commissioner’s Office - Northern Ireland

3rd Floor

14 Cromac Place



Telephone:- 028 90278757


If you would like to discuss anything in this privacy notice, please contact the school Principal on 028 90484147.